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How To Improve Your Productivity With A Knowledge Management System

Knowledge management is an emerging concept that was developed to help knowledge workers like procurement professionals to be more effective. Personal knowledge management systems (KMS) encompasses processes and tools to gather the information you need, organize it, store it and retrieve information from your professional life and also the capability to communicate your thoughts with others who may require them.

The key to being productive is to keep all your information at hand. You are able to access it at any time you need to, so it’s not necessary to put off working on a task or undertaking. Here are some elements that can be used to in creating this kind of atmosphere that allows for smooth workflows and less stress since things won’t slip out of the way due to the lack of clarity on the tasks to be completed in the next step.


Lifelong learning is essential for becoming a more efficient professional. Continuous self-improvement is essential as new technologies emerge and older skills become obsolete. It is important to attend conferences or workshops, but as well as reading the latest technical journals in your field of interest and reviewing websites that offer training courses.


The secret to success isn’t how many things you do within a certain time frame, but rather your output’s creativeness. You can boost your creativity by using the tools and methods that are available to improve your creative skills for example, Google’s “creative toolkit” or YouTube tutorials on tutorials that explain new ways to do something with just one click.

Information Triage

It is important to have the ability to sort and prioritize the information you are studying. Your brain can be overwhelmed by the sheer amount of information available. This is exactly how nurses in emergency medicine be feeling when she is seeing numerous patients suffering from different injuries. It will reduce time for everyone by being able recognize those instances which require immediate attention.


Networking doesn’t happen overnight. It’s essential to manage your network. Before you meet someone new and meet them, ask them questions about their experience. Be attentive to the responses. Then note down the information in a location that is easy to access like a spreadsheet database on a phone or another device. This will enable you to remember who can tell which information, and also when the information was first shared.


Before making any decision take care to ensure you’re taking in all the information. Make sure to ask questions if you discover anything unclear or confusing in your investigation. The open-ended format allows people to clarify their thoughts without having to provide only a yes or no answer. This helps avoid miscommunication later on.


It’s essential to have good communication skills in order to be effective. Communicating effectively is key to productivity. The two-way road concept will allow each party to benefit from the other’s toolkits to ensure that there’s no misunderstandings and that questions are addressed when required.

For more information, click knowledge management